Terms and Conditions

Admission

  1. We aim to provide an assessment within 4-6 weeks but cannot guarantee this.
  1. The £50 submission fee is non-refundable regardless of results. Writers may only resubmit chapters for assessment three times prior to text being deemed of the required quality for Golden Egg Academy workshops, reports or surgeries.
  1. By submitting your work you are agreeing to the Terms and Conditions of Golden Egg Academy (GEA). This includes a First Look Deal with Chicken House. They have first refusal of your manuscript for a period of one month (that means that you both have the opportunity to discuss publication on terms to be agreed). You are NOT obliged to accept any terms offered to you.
  1. GEA is unable to read submissions without the correct fee paid up front.
  2. GEA retains the right to reject any manuscript outright if it is not appropriate for the GEA. They also retain the right to suggest the Foundation, or offer the Academy Plan, or Mentoring Plan as appropriate.

Plans

  1. All Plans, ad-hoc services and agreements are subject to our terms and conditions
  2. A Plan payment holiday/break can be negotiated following a conversation with the GEA Managing Director. It is important to be aware that workshops and surgeries that have already been attended up until that point will need to paid for before taking the holiday.
  3. All deposits taken are non-refundable will be deducted from the total amount payable. .
  4. Members Only Plan is for those who do not wish to be part of the Foundation Year, Academy Plan or Mentoring Plan and have not graduated from Mentoring. They do not have access to Industry Editors.

Allocation of Editor and Writer Support

  1. The decision on the most suitable editor to conduct the editorial surgeries or reports will be made in-house. GEA’s decision is final in the choice of editor.
  • an editor and a buddy on being accepted to GEA. GEA cannot guarantee that editor will stay with you throughout your journey but will do its best to ensure that, insofar that it is possible, continuity with your editor is maintained. GEA will keep you informed of any changes should they be necessary.

Reports and turnaround time

  1. If an editorial report is deemed unclear both in the view of the Egg and GEA, we will seek clarification from the editor and advise accordingly.
  2. Reports will be completed within eight weeks. Should the report not arrive with you during that time please contact your editor or our administrator on info@goldeneggacademy.co.uk. If there are any issues with this time line the Egg should be warned in good time via email.

Workshops and editorial surgeries

  1. If you have to cancel a workshop you must inform us at least one month in advance in order to qualify for an opportunity the same or similar workshop at a different time. Refund will only be offered in extenuating circumstances.
  2. GEA may cancel an event due to happenings out of our reasonable control. If such a cancellation is necessary you will be notified. It will be rearranged as soon as is reasonably possible.
  3. GEA reserve the right to change the workshop leader at short notice if circumstances require without liability.
  4. We are not liable, if we have to cancel a workshop or editorial surgery (Skype or face to face or report), when there has been a failure that is beyond our control such as: power failure, internet service provider, Skype problems, industrial action by third parties, riots, fire, explosion, floods, storms, earthquake, subsidence, epidemic or other natural disaster (threatened or actual), or act of war (declared or undeclared).
  5. If any event listed above occurs and is likely to impact on our business and our obligations for any period of time, we will notify all those involved as soon as is reasonably possible. Our obligations and terms and conditions will be suspended and their Plans will be extended accordingly.
  6. If an event occurs as listed above and you wish to cancel your Plan in accordance with your right to cancel under Clause 44 please contact our administrator on info@goldeneggacademy.co.uk.
  7. If the event continues for more than 12 weeks we will cancel the contract in accordance with our right to cancel under Clause 44 and inform you of the cancellation.
  8. Please be aware that photographs taken during workshops or social events may be used for marketing purposes. If you do not wish to be photographed please make us aware.

Submissions to agents or publishers

  1. Recommendations to Chicken House and then other agents or publishers (if Chicken House declines your manuscript) will only be made after an assessment, and if the Golden Egg in-house team deem your work to be suitable.
  2. In the event that we wish to forward your work to either Chicken House, in the first instance, or an agent or publishers on your behalf, we will never do so without seeking your permission first.
  3. On approval by GEA Managing Director and graduation from the Golden Egg Academy, writers may submit to agents and publishers. If submitting prior to graduation, writers must never claim that they have reached graduation and approval.
  4. Graduation from the Golden Egg Academy does not guarantee publication.

First Look Deal

  1. GEA has a First Look Deal with Chicken House. This means that when an Egg’s manuscript is ready for submission it will be sent to Barry Cunningham at Chicken House first. Chicken House have first refusal for a period of one month. This means that there is an opportunity to discuss publication terms if they wish to take it on. There is NO obligation to accept any terms offered.

Sponsorship

  1. The Chicken House Scholarship is available to any writer that Chicken House wish to support and promising manuscripts will be sent to Chicken House for consideration at the discretion of the GEA Managing Director. If selected, Chicken House will provide the writer with £1000 worth of GEA support. The sponsorship arrangement does not guarantee a publishing contract with Chicken House.

Agents and publishers

  1. If you are approached by an agent or publisher showing interest in your manuscript at any time please inform us immediately. GEA has linking agreements with a number of literary agencies. This is not to the financial detriment of the author. We will disclose all information pertaining to this upon request.

General

  1. Your work will be treated in the strictest confidence.
  2. The copyright of any report/feedback given by GEA remains with GEA. Permission should be sought from GEA before quoting a report, for example to agents or on personal websites.
  3. The copyright of your work is automatically yours and remains yours at all times
  4. GEA will make no false promises or mislead the writer in any way.
  5. You can unsubscribe at any time from the Newsletter.
  6. GEA retains the right to rescind the membership of anyone whose behaviour is deemed inappropriate towards an editor, member of staff or another Egg including but not exclusive to: trolling, abusive or threatening emails etc. Or it is felt that they have discriminated against an editor, member of staff or another Egg, for example, and including, but not exclusive to: race, sex, gender and age.
  7. Your work and personal information discussed at editorial surgeries will be treated in the strictest confidence. (Unless in extreme circumstances where we have concerns about your mental health and that you might be a danger to yourself and/or those around you) You should be aware that information regarding your work may be discussed with other editors in order to decide the best route for you.
  8. All editors and staff are covered under the Golden Egg Academy Public Liability Policy
  9. You can enter competitions but please let your editor know. As long as the prize is not publication – see First Look Deal – or you submit work that you are not currently working on with GEA

Terminology

  1. Industry Editors are editors or creative writing professionals with industry experience..
  2. GEA Editors are editors who have completed and passed the GEA Editors’ Course and who are being mentored by Industry Editors. They are of an acceptable standard to be working within GEA.
  3. Editorial Surgery: Three hours’ of your editor’s preparation time on one third of your manuscript with one hour’s feedback either face-to-face or via Skype.

Payments, prices, cancellations

  1. Although we will endeavour to avoid any such circumstance, we reserve the right to change the date of workshops and editorial surgeries at our discretion.
  1. Submission of any requested work must be provided in the stated time scale. If you fail to do so your session may be cancelled. If this happens you will not receive a refund for the cancelled session except in extenuating circumstances.
  1. The workshop dates provided are not exchangeable. If you find you are unable to attend a workshop or editorial surgery you must inform us a month before the event. Only in extenuating circumstances can we re-arrange your session.
  1. We are happy to accept cancellations up to 12 weeks before the course you are booked on commences and we will refund the full cost of the course. If you need to cancel less than 12 weeks before the course takes place, we will do our best to find a replacement and if we succeed, the balance of your fee will be returned less a £75 administration charge. If we are unable to do so, we reserve the right to retain the full fee.
  1. By paying the deposit and securing your place on a three- or six-month course, you are committing to attend the course for its full duration, and are, as such, liable to pay the full course fees as outlined in the payment plan. If for any reason you decide to leave the course once it has commenced, you will still be liable for the full fees. In certain extreme circumstances, exceptions may be made at the discretion of Imogen Cooper.
  1. If you are enrolled on the Academy Plan and deemed ready for the Mentoring Plan by your editor you may be pulled out of the Academy Plan and moved on.GEA strongly suggest you still attend any outstanding Academy Plan workshops as it is essential. To discuss further, please contact info@goldeneggacademy.co.uk
  1. We reserve the right to return your work and payment should we fail to find a suitable editor
  1. Prices may be reviewed at any time. This will not impact on any pre-existing contracts.
  1. Payments for Plans: Members, Academy, Mentoring and Alumni are all paid monthly. By joining GEA you are making a commitment. If you default on your payment we will request the payment again. If you fail to make three payments without explanation your membership will be cancelled, and a debt collection agency could be used to recover all outstanding monies including interest may be charged.

Transition Eggs

  1. Eggs admitted from September 2016 onwards will be offered the option of signing up to one of the new GEA course Plans from January 2017.
  1. The ‘transition’ is the period of time between 14th June 2016 to 14th June 2017 that Legacy Eggs (those defined as pre-existing member of the GEA), along with the support of their editor, will be able to decide which Plan is appropriate.
  1. Legacy Eggs do not have to sign up for the Action Steps Package. However, if not on the Action Steps Package, Eggs will be required to sign up to the Member Only Plan by January 2017 in order to remain a member of the GEA.
  1. Throughout the transition period, all normal terms and conditions apply.

Intellectual property

  1. We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it, plus any handouts/documents used within workshops or surgery situations. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
  2. You may print off one copy, and may download extracts, of any page(s) from our site for your personal reference and you may draw the attention of others to material posted on our site.
  3. You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, except for your own personal use.
  4. Our status as the authors of material on our site and handouts/documents must always be acknowledged.
  5. You must not use any part of the materials on our site or the handouts/documents from workshops or surgeries for commercial purposes without obtaining our formal written consent.
  6. If you print off, copy or download any part of our site, or any handouts from workshops or surgeries, in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
  7. Please do not share your notes and information garnered at a GEA workshop or event, be that within GEA or outside.

Disclaimer

  1. Golden Egg cannot guarantee your future results and/or success. As with anything, results will be based on your individual capacity, expertise, level of determination and the ever-changing children’s book market.
  2. There are no guarantees concerning the level of success you may experience. The testimonials and examples used are exceptional results, and are not intended to represent or guarantee that anyone will achieve the same or similar results.

Complaints

  1. We endeavour to ensure that you get the best out of all our services but if you do have an issue, we request that you inform the GEA as soon as possible. All complaints are handled via our complaints handling procedure. In the first instance please email info@goldeneggacademy.co.uk with full details of the complaint. You should then be contacted within seven working days by a member of staff. If the matter cannot then be resolved it will be passed onto the Managing Director of GEA.

Data protection

  1. All data (including, but not limited to, your name and address) is securely held by the Golden Egg Academy under the terms and provisions of the Data Protection Act 1998. It will be treated confidentially and with the utmost care and respect. It will never be circulated or sold to third parties. It is for our sole use only.

Software, social media

  1. It is important that as aspiring children’s writers working with publishers of children’s books, you understand the responsibilities involved. It is important that we (GEA) and the writers respect our audience. No one representing GEA should publish anything on any social media that could be deemed offensive, lewd, abusive, homophobic, bullying, harassing, intimidating, obscene, explicit, defamatory or illegal. Anyone who is tweeting using the GEA account or posting on the GEA Facebook page must maintain an appropriate tone including use of language, whether that is the main Facebook page or the Nest. Avoid ethnic slurs, personal insults, obscenity, or engage in any conduct that would not be acceptable in the GEA workplace – virtual or real. It is important to remember that GEA has an emphasis on diversity and ethics, consequently we need to reflect this at all times. It is also important to show proper consideration for others privacy. Always think about the potential consequences of anything you post on social media either good or bad.
  2. GEA does not want to infringe anyone’s Human Rights. In particular according to the 1998 Human Rights Act there is a ‘right to respect for private and family life, home and correspondence.’ Consequently if you feel you are going to be posting Tweets or Facebook statuses that are likely to be in contradiction to GEA’s policy and that are incompatible with the organisation’s approach to the world it is suggested that you state that these are your views and not those of GEA.
  3. If somebody does post anything on the Facebook pages that contravenes our policies they will be warned in the first instance and asked to remove it. Persistent breaching of this policy or misuse of social networking sites or the internet may result in disciplinary action up to and including ending of their membership of GEA. You may be required to remove any social media that GEA considers constitutes a breach of this policy. Failure to comply with such a request may in itself result in disciplinary action and removal from GEA.
  4. No Egg or member of staff should use GEA social media, including private Facebook groups, to promote a cause or personal agenda that contravenes our policies.
  5. You are personally responsible for the content you publish on Twitter, Facebook, blogs, wikis or any other form of user generated media. Please remember the internet never forgets. This means everything you publish will be visible to the world for a very long time. Common sense is a huge factor here. If you are about to publish something that makes you even the slightest bit uncomfortable, perhaps review and reconsider.
  6. Under no circumstances should social media be used inappropriately to contact children and young people. Social media or other sites should not be used by you for accessing or sharing illegal files or inappropriate content at any time and linked to GEA.
  7. Social media is changing and developing constantly therefore the absence or lack of explicit reference to specific social media does not limit the extent of the application of this policy.
  8. All writers must ensure that:
    1. i) they have regular and reliable access to the internet with appropriate firewall protection and a computer that meets the minimum technical requirements needed to use skype effectively etc;
      ii) they make their own arrangements for IT support to resolve technical failures relating to their ISP, firewall protection and their computer hardware and software. GEA cannot answer any questions or provide software/hardware support.
      iii) they ensure that they understand the basic terms and descriptions used in computing so that they can follow instructions about how to use their computer to study and communicate;
      iv) they engage with the programme and social media;
      v) they take responsibility for developing their IT skills, where
  1. Health & Safety: From a health and safety point of view editors and writers are advised to use a conventional workstation (desk and chair) for long periods of writing/editing rather than laptops, notepads and mobile communication devices.
  2. Internet Connection: GEA uses the internet to communicate with editors and with writers often via skype consequently a broadband connection of at least 1Mpbs is recommended. Higher speed services would be advantageous. A dial up connection is not recommended.
  3. Computer Security and Disaster Recovery: Keeping your PC secure and ensuring work can be recovered in the event of a disaster is extremely important. To try and ensure that your computer is kept as secure as possible writers should:
  4. Use strong virus protection –
    1. Ensure this is kept up to date
    2. Run scans for viruses at least once a month
    3. Use strong passwords (incl numbers/upper and lower case letters. Don’t use common words or names. Do not sue the same password for everything)
  5. Be aware when using the computer that most threats can be eliminated by taking the following precautions:
    1. Take care what links you click on in emails and online
    2. Be careful what email attachments you open
    3. Be careful where you browse on the internet
    4. Be careful what you say yes to when a dialogue box appears
  6. Make sure the operating system and software is kept up to date.
  7. Use a Firewall: Windows has a firewall built in which is more than adequate in most cases.
  8. It is important that work can be recovered in the event of a PC based disaster, the following can help:
  9. Save your work regularly;
  10. Save your work in versions, especially large documents to minimise loss of work in the event of a file corruption.
  11. Backup your work regularly to CD, Memory Stick or using an online service such as Dropbox. You could also email work to yourself as a backup.
  12. Make sure you have your computer’s recovery disk available in case it needs reinstalling as a result of failure.

IT Skills

  1. It is important that you are familiar with using a computer. It will be assumed that everyone is able to understand the basic terms and descriptions used in computing so that they can follow instructions on how to use their computer to communicate. In particular
  2. Use the mouse and keyboard;
  3. Use a word-processing programme to create, save, track changes, make comments and print documents; create and organise folders on their computers so they can locate documents easily;
  4. Use a web browser to find and navigate around websites;
  5. Use online forums, Facebook, Twitter, Skype so that they discuss work and engage with/communicate with writers/colleagues
  6. Install a programme from a CD or DVD-ROM;
  7. Have a basic understanding of computer security issues;
  8. Use basic email and know how to attach documents to emails.